University of Louisiana at Lafayetteassistant vice president for financial services
ACCOUNTING SERVICES
BUDGETING & ADMINISTRATION
GRANTS
FINANCIAL REPORTING
PHYSICAL FACILITIES

AUXILIARY SERVICES

OTHER COMPONENTS

 

     

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ACCOUNTING SERVICES

 

Accounting Services consists of purchasing, utility payments, bank reconciliation, and fee exemptions and fee waivers accounting and distribution, requisitions for travel, supplies and other expenditures. It includes some preparation and all approval of journal entries for general ledger, income ledger and appropriation ledger data entry.

 
 
 
STATEMENT OF ACCOUNTS

ALL DEPARTMENT HEADS ARE NOW ABLE TO ACCESS THEIR RESPECTIVE ACCOUNTS on the web.

HOW?

LOG IN TO ULINK.

SELECT EMPLOYEE TAB.

BROWSE DOWN ON LOWER LEFT TO "STATEMENT OF ACCOUNTS" AND SELECT.

ENTER THE ACCOUNT NUMBER AND THE MONTH (CCYYMM) YOU WISH TO VIEW/PRINT, ETC.

For now, only Department Heads with their name associated with an account are able to access the account. In future, all the administrative heads and vice-presidents that these departments fall under in the organizational structure will have access.

.

   
   
Bank Reconciliation: Stop Payment Form (.doc, or .pdf)
   
Exemptions & Waivers Athletics
   
  Graduate Assistants
   
  Faculty/Staff Exemptions:
  SU2009cont FA2008 cont SP2009 cont
 

SU2009new

FA2008 new SP2009new
       
    Archived exemptions  
       
 

Dependent Tuition Exemptions:

 

SU2009cont

FA2008 cont SP2009 cont
  SU2009 new FA2008 new SP2009 new
       
 

 

Archived exemptions  
   
   
Purchasing Policy
  Requisitions
   
Registration Fees

Registration Fee Tables-Undergraduate & Graduate

   
Travel

University Policy

  Travel Advances - Limited to registration fees only
  Travel Guide(pocket) , Travel Guide, Travel Changes
  Rates
  Travel Request Forms
  Travel Expense Forms (file no later than 14 days after completion of travel).
 

Information

  Corporate Card
   
   
  DEADLINES
DUE DATES:  
   
8 June 2009 Auxiliary & General Restricted Funds 2009.2010 Estimated Budgets
 

Budget Adjustments/Transfers (complete end of year permanent adjustment requests no later than 1 June to be included in the following budget year))

17 April 2009 End of Year Requisitions
1 May 2009 Purchases via departmental LaCarte cards
5 June 2009 All outstanding invoices sent to Comptroller's Office
Within 30 days of expense Petty Cash Reimbursements (always attach original receipts)
Last work day of pay period Student Payroll Timesheets
7 workdays prior to payroll date Wage Payroll Vouchers
14 workdays after return Travel Expense Reimbursement Requests
   
   
   

 

*Most files in pdf format. Get it here . Word viewer? Get it here.
 

©2004 UNIVERSITY OF LOUISIANA AT LAFAYETTE
Questions? Assistance? Information?
Assistant Vice President for Financial Services
Box 40400
Lafayette, La. 70504
Email: financeofc@louisiana.edu
(voice) 337.482.6235

(fax)337.482.6534