| PHYSICAL FACILITIES | ||||||||||
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ACCOUNTING SERVICES |
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Accounting Services consists of purchasing, utility payments, bank reconciliation, and fee exemptions and fee waivers accounting and distribution, requisitions for travel, supplies and other expenditures. It includes some preparation and all approval of journal entries for general ledger, income ledger and appropriation ledger data entry. |
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| STATEMENT OF ACCOUNTS | ALL DEPARTMENT HEADS ARE NOW ABLE TO ACCESS THEIR RESPECTIVE ACCOUNTS on the web. HOW? LOG IN TO ULINK. SELECT EMPLOYEE TAB. BROWSE DOWN ON LOWER LEFT TO "STATEMENT OF ACCOUNTS" AND SELECT. ENTER THE ACCOUNT NUMBER AND THE MONTH (CCYYMM) YOU WISH TO VIEW/PRINT, ETC. For now, only Department Heads with their name associated with an account are able to access the account. In future, all the administrative heads and vice-presidents that these departments fall under in the organizational structure will have access. .
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| Bank Reconciliation: | Stop Payment Form (.doc, or .pdf) | ||||
| Exemptions & Waivers | Athletics | ||||
| Graduate Assistants | |||||
| Faculty/Staff Exemptions: | |||||
| SU2009cont | FA2008 cont | SP2009 cont | |||
| FA2008 new | SP2009new | ||||
| Archived exemptions | |||||
Dependent Tuition Exemptions: |
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| FA2008 cont | SP2009 cont | ||||
| SU2009 new | FA2008 new | SP2009 new | |||
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Archived exemptions | ||||
| Purchasing | Policy | ||||
| Requisitions | |||||
| Registration Fees | |||||
| Travel | |||||
| Travel Advances - Limited to registration fees only | |||||
| Travel Guide(pocket) , Travel Guide, Travel Changes | |||||
| Rates | |||||
| Travel Request Forms | |||||
| Travel Expense Forms (file no later than 14 days after completion of travel). | |||||
| Corporate Card | |||||
| DEADLINES | |||||
| DUE DATES: | |||||
| 8 June 2009 | Auxiliary & General Restricted Funds 2009.2010 Estimated Budgets | ||||
Budget Adjustments/Transfers (complete end of year permanent adjustment requests no later than 1 June to be included in the following budget year)) |
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| 17 April 2009 | End of Year Requisitions | ||||
| 1 May 2009 | Purchases via departmental LaCarte cards | ||||
| 5 June 2009 | All outstanding invoices sent to Comptroller's Office | ||||
| Within 30 days of expense | Petty Cash Reimbursements (always attach original receipts) | ||||
| Last work day of pay period | Student Payroll Timesheets | ||||
| 7 workdays prior to payroll date | Wage Payroll Vouchers | ||||
| 14 workdays after return | Travel Expense Reimbursement Requests | ||||
Questions? Assistance? Information?
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Box 40400 |
Lafayette, La. 70504 |
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Email: financeofc@louisiana.edu |
(voice) 337.482.6235 |
(fax)337.482.6534 |